Managing dozens of subcontractor crews with rotating personnel, expiring scopes, and shared access is a compliance and safety liability that paper sign-in sheets cannot solve.
Industry practitioners in this roundtable discussed how digital credentialing and AI monitoring are replacing manual sign-in processes on large commercial projects.
Key themes from the discussion: temporary mobile credentials tied to contract periods eliminate the badge return problem; zone-based access prevents subcontractors from accessing areas outside their scope; real-time on-site rosters replace the clipboard; and automatic credential expiration closes the access gap that typically exists between scope completion and formal badge collection.
The shift from paper to digital is being driven as much by insurance requirements as by security outcomes — carriers increasingly require documented access controls as a condition of project coverage.